DSA Board Meeting
April 26, 2005
Wednesday: 8:15 AM
DSA Board Members present were: President Gertie Galloway, Vice-President Bob Cook, Secretary Nancy Rarus, Treasurer Joe Rose; Richard Bonheyo, Ronald Nomeland and Jim Potter. Editor Jim DeBonis was present as well.
DSA 2007 Committee Members were introduced: Lillian Mittauer, Chair, Judy Toppin, Debi Meranski, and Jon Ziev who is serving as consultant.
Visitors: Kay Francis Rose and Melvia Miller Nomeland.
A quick review of the Boston Conference minutes and Board Meeting minutes in Sioux Falls took place.
President’s Report: President Galloway has been In contact with CSD and invited them to eat with us tonight. She reported that she received a letter from CMC asking that we advocate for more captioned movies. Some progress has been made in regards to networking; so far Joanne Williams of Las Vegas and MDSC are in the loop. President Galloway brought the board up to date as to what would happen this week.
CSD will be represented by Ben Soukup and Bob Davila. Possibly Lori Breslow who is their grant writer may come. Items to be considered: Education through use of video phone such as Health Care, Technology for Senior Deaf, and Red Cross Alert Program.
President Galloway received a letter outlining the need for a research regarding Mental Health Services for Deaf Seniors. Hopefully these people will be able to conduct the research during DSA 2005 Conference.
Vice President’s Report: Cook announced that the Bylaws, in by July 1st and carried, will be effective right after Conference. A discussion took place as to where to order the awards from. Also, certificates of appreciation need to be developed.
Secretary’s Report: A letter came in requesting information regarding DSA 2007 Conference.
Motion #29: Rose moved that the Boston Conference Minutes be approved as edited. Carried.
Motion #30: By general consent, the Board approved the South Dakota minutes with corrections. Carried.
Treasurer’s Report: DSA has 1,790 members and $48,159.11 in total assets of January-May 7, 2005 on hand.
Motion #31: Cook moved that the Treasurer’s Report be accepted. Carried
Motion 32: Rose moved that DSA continue to be member of NAD’s CMC. Carried
Bylaws: Article IV, Section 2 needs re-writing. See Motion #32
DSA 2005: Bonheyo reported that there have been a number of refunds made due to health problems and death. The Committee is very positive. It was decided to modify the menu for the Opening Ceremonies reception and that for future, clarification of responsibilities regarding Opening Ceremonies needs to be included in the MOU (Memorandum of Understanding).
A Cybercafe will be on site; medical services will be provided by Father Coughlin who has a nursing degree. A question was raised as to whether the hotel would provide WIFI at no cost to individuals.
President Galloway announced that the DSA Board Meeting will take place on Tuesday, Aug 30. at 7 PM in President’s Suite
DSA 2007- Lillian Mittauer, Chair reported that it would cost $139 a night for up to 4 people per room; that all the meeting and workshop spaces would not cost anything. There may be a renegotiation on food and beverage. Linda and Richard Wasley, members of the committee arrived at this time.
The Committee is working on providing Deaf Awareness training to taxi drivers and hotel staff including waiters. The Orlando Convention Visitors Bureau has been a great help. Mittauer said she needed DSA’s Convention Guideline needed. They are working based on a 80k budget and hopes to finalize the MOU as soon as possible. They thought they would charge $175 for Early Bird I.
A 15 minute recess was called for.
It was then decided a tour of facilities would take place after lunch
President Galloway needs to ask Robert F. Panara for permission to use his poem in the Program book.
President Galloway appointed Jim Potter to deal with Forum logistics.
Membership Dues: A lengthy discussion ensued in regards to those who join between conferences.
Motion #31: Potter moved that Motion # 28 be rephrased to read,
“the Board then agreed to the concept of working with CSD and that the working relationship needs to be defined.”
Motion #32: Nomeland moved that for Article IV, Section 2, the words “associate be added to active” and in the Membership Dues category. Carried
Letterhead: Nomeland apologized for not completing the letterhead and said he would have it done before DSA 2005.
DSA website: Nomeland removed dead letters and found that there are 650 email addresses which are current. Nomeland will follow up with Creighton to transfer responsibility of managing the website to Nomeland.
Motion #33: Potter moved that a Board Member be assigned the responsibility of following up on (active and associate) members who have allowed their membership to lapse and recruiting new members. This is to be inserted in Board Policy. Carried.
President Galloway announced that a Nomination Committee chair is needed to fill Presidency, VP, Secy, Treasurer and one Board Member position. It was decided that Jim Potter would contact Barbara Schmidt and then inform the President. Bill Stifter will
be asked in the event Barbara does not wish to be chair.
Motion #34: Potter moved that a vest using DSA colors, logo, name/position be worn by Board Members, and Editor during DSA 2005 and subject to Board approval. Carried
Motion #35: Rose moved that DSA share costs of having subsequent DSA Conference booth with the upcoming Host, effective with the 2005 Conference. Carried.
Motion #36: Potter moved that Board Members transportation cost from airport at local meeting site to hotel and back be covered by DSA and this is to be inserted in Board Policy. Carried
Motion #37: Nomeland moved that Board strongly recommend to the Host Committee that this Research Group, Dr. Feldman and Dr. Morton be allowed to conduct the survey without charge. Carried.
Motion #38: Rarus moved that the perdiem be $30 a day, $10 each meal –only for this Board Meeting effective Tuesday, April 26 (and only for future Board Meetings). Carried.
Pros and Cons of putting New Horizons on the web were discussed.
Motion #39: Cook moved that the Editor be compensated $500 for his efforts and to be applied towards his lodging at DSA 2005. Carried
Board recessed for lunch until 1:30. A tour of the facility took place.
Motion #40: Potter moved that Rarus sees that she gets invited to White House on Aging. Carried.
Rarus was asked to contact Cheryl Heppner regarding SHHH Conference (2005/2007). She learned that it was too late to try for a workshop and/or a booth space.
Motion #41 President Galloway moved that in the event of cancellation of a combo ticket, the host committee will inform the buyer of the option to maintain membership. Carried. Procedures to be developed.
Motion #42: Potter moved that there be elimination of 70%-30% agreement; instead a Conference registration fee of $5.00. be levied. Failed to carry.
Motion #43: Rose moved that the 70%-30% financial agreement between DSA 2007 Host Committee and DSA be eliminated.
Potter amended to be effective with DSA 2005 subject to the wishes of the 2005 Conference. The amendment carried.
Thus the motion is: the 70%-30% financial agreement between DSA 2005 Host Committee and DSA be eliminated and to be effective with DSA 2005 subject to the wishes of the 2005 Conference.
Motion #44: Rose moved that the dues be increased to $20 effective at 2009 DSA Conference subject to approval by the Conference. Carried.
Recessed for supper.
Motion #45: Rarus moved that DSA join with the withdrawl of the New Jersey case along with the other members of CMC. Carried.
The President appointed Nancy Rarus to serve on CMC.
The Board then recessed to complete work on Conference Bidding Guidelines. Completed.
Motion #46: Bonheyo moved that DSA purchase a LCD projector up to $2k. Tabled.
The Board then recessed until 8 AM Thursday.
The Board worked on the Conference Guidelines.
CSD’s Ben Soukup, Dr. Robert Davila and Lori Breslow spoke in turn.
Suggestions made after Lori Breslow made a presentation on behalf of CSD are as follows.
Macular Degeneration, Pharmacy, Long Term Care Insurance, Nursing Homes: especially if there is only one deaf patient, Elderly Abuse, POA, Email Scams, Hotlines, and Hospices. Also mentioned were possibilities of conducting a survey/interview via videophone; videoing at DSA 2005, exploring Title 19 and adding a feature for alerts in all pagers.
Motion #47: Rose moved that DSA and CSD develop a MOU on partnership on services to the Deaf Seniors, outlining responsibilities and expectations from each other. The MOU will be reviewed for approval by the Board by August 1, 2005. The MOU will then be recommended for action at the Conference. Carried unanimously.
Motion #48: Nomeland moved that the DSA Board authorize the President to collaborate with CSD to identify possible grant funding sources and projects. Carried unanimously.
Motion #49: Bonheyo moved that at DSA 2005 Conference, DSA Board in collaboration with CSD conduct a survey to gather demographic data on the Senior deaf population and survey service needs among the membership present. Carried unanimously.
Motion #50: Nomeland moved that The Board should meet at least twice between conferences and that this is to be inserted in DSA Board Policy. Carried
Motion #51: Potter moved that the Awards listing remain the same and there will be no ties. Carried
Motion #52: (see #34) Potter moved that the vest be purple with white and gold screen printed of the logo on the back be ordered. Artwork will be sent to Board for final approval. Carried
Bonheyo volunteered to check for possible gratis webservice .
Report from DSA 2007 Committee. Lengthy discussion ensued on early bird prices.
Motion #53: Cook moved that Secretary Rarus send Bonheyo the minutes of the Boston Conference for inclusion in packets, and that printing expense of same not to exceed $200. Carried
Meeting adjourned at 3:10 PM.
Below are notes more as reminders:
Local Committee Fundraising –guidelines/policy
Candidate for Office must have attended at least one national conference.
SOS: Who made these motions: # 30 and #31.
Reminders: DeBonis to include in New Horizons re NAD continuing with CMC
Research group/ Bon and to get Hirano to formally ask Gertie.
Gertie to contact Panara
Cook -Convention Guidelines -add sample of Chart of Events
(Corrections are as follows:
Potter correction: $4,000 collected at Minn DSA in the Boston Conference minutes;
Motion 28 to be fixed.
ALSO Conference committee have insurance coverage—hurricanes and all that to be added to Conference guidelines.